Competition Organisers' Documents - British Rowing

Competition Organisers’ Documents

Some of these documents require action, others are for guidance

Information about British Rowing affiliated competitions in the Competition Calendar is updated annually and listed in the British Rowing Almanack.

One month before an affiliated competition runs, British Rowing will email fee and insurance information to the relevant contacts we have on record for the competition. If these have changed since last year for your competition, submit updated contact details here.

Essential Documentation

Safety

Your Competition Safety Adviser is responsible for and should prepare and supply the following documentation to the Regional Rowing Safety in the region in which the competition is to take place a minimum of four weeks before the proposed competition date:

Safety Plan
Welfare Plan
Risk Assessment.

Visit our Safety page for a risk assessment template and example.

Injury Reports and Equipment Checks

Boats and equipment that do not pass inspection along with Medical Returns should now be reported via British Rowing’s online reporting system.

The Medical Advisory Panel and Safety Committee collate information from competitions so that they can check for trends, learning points, etc. Competitions are advised to report a safety incident or concern, whether or not damage, injury, or a health issue has occurred.

Recording your results on BROE2

Competitions receive a 76% discount for use of BROE2 if the results are finalised online within five days of the Competition, as required by the Rules of Racing. Contact [email protected] if you need assistance.

Other reasons why it is vital to submit results on time and accurately are:

The knock-on effect for other competition entries and results if crew members don’t have the correct points.
The data from the online results is recorded for posterity in the British Rowing Almanack.

Competition insurance

All competitions must respond promptly to any request from insurance companies for information following an incident. Insurance companies are within their rights not to pay a claim if they have asked for information and this has not been provided in an appropriate timescale. Information about British Rowing Competition insurance can be found here.

Competition information for use in British Rowing Almanack

Please complete this form to send us the information about your competition that will be printed in Almanack. This will also be included in your competition’s profile in BROE2.

Submit competition information

Your Email(Required)

This won't be printed in the Almanack, but we may need to contact you with any queries.

Name of Competition(Required)

e.g. County Small Boats Head

Month in which it will usually take place(Required)

Competition location: Name of river/lake/other location(Required)

Approximate length of course (in metres)(Required)

Start (regattas only)

e.g. stakeboat, free, beach

Conditions(Required)

e.g. Upstream, downstream, tidal (both with and against the tide at different times of day), still water, coastal

Regatta Secretary or Entries Secretary's Name(Required)

Regatta contact email(Required)

Maximum number of entries

Approximately how many crews can the competition accommodate?

Name

This field is for validation purposes and should be left unchanged.

Further Guidance

Competition Organisers’ Chart

A helpful chart from the National Competition Committee for organisers of competitions.

Is your Competition on Environment Agency (EA) waters?

Remember to remind visiting clubs that all boats taking part need a valid EA registration if your competition is on EA waters. Clubs can purchase annual registrations through British Rowing’s block booking scheme or buy temporary registrations from the EA directly.

Find out more

Alternatively, competitions on some EA waters may purchase visitor registrations en bloc from the EA for visiting crews attending their competition, for information on this please contact the EA on: boatreg@environment-agency.gov.uk or 03708 506 506. If you opt to do this please ensure that this is publicised to crews attending your competition.

Competitor insurance

Competitors representing English and Welsh clubs must have a current British Rowing RACE membership to take part in an affiliated competition. Those representing Scottish clubs must be a registered member of Scottish Rowing and have a British Rowing Scottish and Overseas membership. This also applies to coxes. Membership provides competitors with insurance cover.

All members of club crews affiliated to any Association outside Great Britain, recognised by British Rowing or World Rowing need to have a British Rowing Scottish and Overseas membership. However, this membership type does not include insurance so competitions should ensure that overseas entrants are suitably insured including third party liability insurance.

Engagement of Health Care Professionals

In order to provide appropriate levels of protection to competitors and others, British Rowing recommends that Head and Regatta Committees request evidence of current health care professional registration from any health care professional they engage for medical cover at their competition.

The General Medical Council can be readily consulted for the cross-referencing of such registration evidence for doctors.

Information for other Healthcare Professionals can be checked as follows:

These are free, easily accessible websites and anyone can check; all you need is the individual’s name.