Competition Organisers' Documents - British Rowing

Competition Organisers’ Documents

Some of these documents require action, others are for guidance.

Information about British Rowing affiliated competitions in the Competition Calendar is updated annually and listed in the British Rowing Almanack.

Six weeks before an affiliated competition, British Rowing will send an email to the Competition Secretary with fee and insurance information. In the email there is also a link to this page and the information below.

Essential Documentation

Safety

Your event Safety Adviser is responsible for and should prepare and supply the following documentation to the Regional Rowing Safety in the region in which the competition is to take place a minimum of four weeks before the proposed competition date:

Safety Plan
Welfare Plan
Risk Assessment.

Visit our Safety page for a risk assessment template and example.

Injury Reports

The Medical Advisory Panel collates all the medical information from competitions so that they can check for trends, learning points, etc. Competitions are advised to report a safety incident or concern, whether or not damage, injury, or a health issue has occurred via British Rowing’s online reporting system.

Control Commission Report Sheets

If a boat fails inspection at your competition’s control commission the Report Sheets must be completed. The information goes to your Regional Rowing Safety Adviser and is intended to promote the culture of safety and improve boat maintenance. The completed sheets should be part of the Competition Safety Report submitted after your competition. Copies of the report sheets can be downloaded below.

Recording your results on BROE2

Competitions receive a 76% discount for use of BROE2 if the results are finalised online within five days of the Competition, as required by the Rules of Racing. Below are some guidance notes which we hope will assist you in entering your results on line but please contact onlineentry@britishrowing.org if you need assistance.

Other reasons why it is vital to submit results on time and accurately are:

The knock-on effect for other competition entries and results if crew members don’t have the correct points.
The data from the online results is recorded for posterity in the British Rowing Almanack.

Competition insurance

All competitions must respond promptly to any request from insurance companies for information following an incident. Insurance companies are within their rights not to pay a claim if they have asked for information and this has not been provided in an appropriate timescale. For advice regarding British Rowing Competition insurance please check http://british-rowing-insurance.co.uk/

Competition information for use in British Rowing Almanack

Please complete this form for use in the Almanack. This will also be included as part of the online entry system in future.

Further Guidance

Competition Organisers’ Chart

A helpful chart from the National Competition Committee for organisers of competitions.

Is your Competition on Environment Agency (EA) waters?

Remember to remind visiting clubs that all boats taking part need a valid EA registration if your competition is on EA waters. Clubs can purchase annual registrations through British Rowing’s block booking scheme or buy temporary registrations from the EA directly.
For full details go to: https://www.britishrowing.org/club-support/managing-your-club/ea-boat-registration/.

If purchasing temporary registrations from the EA:
http://www.environment-agency.gov.uk/homeandleisure/recreation/129910.aspx.

Alternatively, competitions on some EA waters may purchase visitor registrations en bloc from the EA for visiting crews attending their competition, for information on this please contact the EA on: boatreg@environment-agency.gov.uk or 03708 506 506. If you opt to do this please ensure that this is publicised to crews attending your competition.

Competitor insurance

To take part in an affiliated competition all British Rowing competitors must have valid racing membership. Competitors from Welsh clubs must also have valid British Rowing racing membership. Those representing Scottish clubs must be a registered member with Scottish Rowing. Coxswains are also required to be registered members. Membership provides competitors with insurance cover.

Club crews affiliated to any Association outside Great Britain, recognised by British Rowing or World Rowing do not have to be registered members. However, competitions should ensure that overseas entrants are covered for third party liability insurance.