Club Volunteer Roles

Outlined here are some of the roles that a club may need to fill.

We’ve listed them here to give an idea of common responsibilities. In a small club you will be able to combine roles and in a larger club you will probably have more than one person doing some of these jobs.

RoleResponsibilities
ChairmanThe public face of the club.
Lead the committee.
Head up sponsorship and fundraising.
Monitor and evaluate club development.
Captain and Vice CaptainsResponsible for boats, squads, equipment.
Reports to committee and AGM.
Recruitment and new rowers.
TreasurerPayment and renewal of insurances and licences.
Accounts and annual audit.
Maintain financial records and monitor trends.
Any investments the clubs makes.
Payments to creditors.
Liaise with Membership Secretary on membership payments.
SecretaryCo-ordinate and disseminate correspondence to committee and members.
AGM and committee meeting minutes.
Club records and memorabilia.
Membership SecretaryMaintain database of members.
Liaise with Treasurer on membership payments.
Club Safety AdvisorEnsure the club complies with BR guidance in RowSafe.
Link with Regional Safety Advisor to report incidents correctly.
Update club on relevant safety matters.
Organise any safety training for club or individuals.
Welfare OfficerInformation and advice on British Rowing’s Safeguarding policies for Children and Vulnerable Adults.
Ensuring the club adopts and follows British Rowing’s Safeguarding Policies and procedures.
Promote awareness of policy through the club.
Keep necessary records of DBS checks.
Receive information from those with a concern and refer it to the relevant bodies in line with British Rowing guidance, keeping all parties informed as necessary.
Coaches or rowing group Co-ordinatorsTraining programmes.
Crew selections.
Technique and development.
Rowability Co-ordinatorContacting local groups and advertising opportunities to potential rowers.
Assessing the club’s accessibility and making recommendations to the Committee.
Organising suitable training programmes.
Facilities or House ManagerMaintenance and upkeep of clubhouse and grounds.
Repairs and renovations.
Safety checks and compliance.
Cleaning.
Social SecretaryCo-ordinate annual calendar of events.
Organise annual dinner.
Fundraising events.
Encourage use of bar and clubroom.
Bar ManagerStock control.
Ordering.
Organising staff.
Regatta SecretaryRunning racing side of club’s HOR or regatta.
Liaise with club committee.
Publicity OfficerEditing club mailing/ newsletter/ website.
Co-ordinate publicity for club events.
Run club marketing.
Role:
Chairman
Responsibilities:
The public face of the club.
Lead the committee.
Head up sponsorship and fundraising.
Monitor and evaluate club development.
Role:
Captain and Vice Captains
Responsibilities:
Responsible for boats, squads, equipment.
Reports to committee and AGM.
Recruitment and new rowers.
Role:
Treasurer
Responsibilities:
Payment and renewal of insurances and licences.
Accounts and annual audit.
Maintain financial records and monitor trends.
Any investments the clubs makes.
Payments to creditors.
Liaise with Membership Secretary on membership payments.
Role:
Secretary
Responsibilities:
Co-ordinate and disseminate correspondence to committee and members.
AGM and committee meeting minutes.
Club records and memorabilia.
Role:
Membership Secretary
Responsibilities:
Maintain database of members.
Liaise with Treasurer on membership payments.
Role:
Club Safety Advisor
Responsibilities:
Ensure the club complies with BR guidance in RowSafe.
Link with Regional Safety Advisor to report incidents correctly.
Update club on relevant safety matters.
Organise any safety training for club or individuals.
Role:
Welfare Officer
Responsibilities:
Information and advice on British Rowing’s Safeguarding policies for Children and Vulnerable Adults.
Ensuring the club adopts and follows British Rowing’s Safeguarding Policies and procedures.
Promote awareness of policy through the club.
Keep necessary records of DBS checks.
Receive information from those with a concern and refer it to the relevant bodies in line with British Rowing guidance, keeping all parties informed as necessary.
Role:
Coaches or rowing group Co-ordinators
Responsibilities:
Training programmes.
Crew selections.
Technique and development.
Role:
Rowability Co-ordinator
Responsibilities:
Contacting local groups and advertising opportunities to potential rowers.
Assessing the club’s accessibility and making recommendations to the Committee.
Organising suitable training programmes.
Role:
Facilities or House Manager
Responsibilities:
Maintenance and upkeep of clubhouse and grounds.
Repairs and renovations.
Safety checks and compliance.
Cleaning.
Role:
Social Secretary
Responsibilities:
Co-ordinate annual calendar of events.
Organise annual dinner.
Fundraising events.
Encourage use of bar and clubroom.
Role:
Bar Manager
Responsibilities:
Stock control.
Ordering.
Organising staff.
Role:
Regatta Secretary
Responsibilities:
Running racing side of club’s HOR or regatta.
Liaise with club committee.
Role:
Publicity Officer
Responsibilities:
Editing club mailing/ newsletter/ website.
Co-ordinate publicity for club events.
Run club marketing.

The key is to think about why the people who currently volunteer are there and whether they are getting what they hoped of out of the work. Once you have this information it will help you keep people motivated as well as attract more volunteers for jobs in future.

Sometimes it may be useful to form other committees or groups to make sure the right people keep working together closely. For example:

club volunteer roles

More in this section

Coaching Training for Volunteers

British Rowing's education and training programme covers a broad range of rowing experience, with part of its focus on developing coaches.

View Content

Recruiting Volunteers

It’s most common for clubs to recruit for volunteers from existing members.

View Content

Resources

As rowing volunteers well know there are many aspects to running a successful club.

View Content

Retaining Volunteers

Anyone who helps out needs to have something that keeps them involved, motivated and enjoying it.

View Content

Stay up to date…

Get the latest rowing news, tips, event info and updates straight to your inbox.