Affiliation is the annual process by which rowing clubs and organisations formally associate to British Rowing. Affiliated clubs have access to a range of key benefits and services, have a say in the running of the sport at a national and regional level, and meet British Rowing’s standards for governance, safety and welfare. This applies to all types of clubs including Schools, Universities and Colleges.
There are a few steps involved in the affiliation process, these are outlined below in chronological order:
Step 1: Review and update your club roles and contacts
All affiliated clubs should have the following key roles appointed and named, on your club profile in ClubHub Portal, British Rowing’s Management System:
- Club Chairman who has responsibility for ensuring that the club is well organised and managed.
- Secretary to whom all communications are to be sent.
- Club Rowing Safety Adviser will lead and advise on promoting safe practices within the Club.
- Club Welfare Officer is the primary point of contact for any concerns raised about safeguarding and welfare involving children or adults at risk.
Clubs should also provide contacts for a Club Captain, Treasurer and Entries Secretary.
Please review and keep your contacts up to date in the ClubHub Portal throughout the year, particularly at the start of the year or after any key Committee meetings that you have. We will also ask you to confirm these contacts again when you finalise your affiliation for the year.
These contact details ensure British Rowing can stay in touch with your club and keep you up to date on important matters. If you need any help logging in or using the ClubHub Portal, please look at the guidance provided here.
Step 2: Complete your club Safety Audit
Every year British Rowing requires affiliated clubs to review their safety procedures, equipment and risk assessments via an online Safety Audit. Note this process happens from October – November each year.
Your Club Rowing Safety Adviser (CRSA) will be emailed with information and a link to complete the audit online. We will also include a link to a secure club folder on Google Drive where you can access your club’s Safety Audits from recent years, for your reference. If your CRSA doesn’t received this email please contact us at email@example.com.
To learn more about the safety audit please click here.
Step 3: Review your club constitution
Affiliated clubs are required to have an acceptable constitution that sets out club rules, and also includes three clauses as per section 6.1.6 of the British Rowing Regulations. This states a club must:
6.1.6. Provide a copy of its constitution, which must contain an equal opportunities clause and confirmation that the Club will abide by the Regulations and adhere to the safety requirements of the British Rowing RowSafe Guide
You can find further information on club constitutions on the British Rowing website here. If you can’t locate your club constitution email firstname.lastname@example.org as we may have a previous copy on file.
Please note to support good governance we will require a current constitution to be uploaded to ClubHub Portal.
See the Managing Your Club section for more information on the legal structures of clubs.
Step 4: Submit a membership declaration and pay
Every year clubs must declare to British Rowing how many members they have. This total should include every person holding membership of the club in any category, both British Rowing registered and non-British Rowing registered members.
Clubs will pay an annual subscription, based on membership, which helps to fund, administrate and support our sport.
Clubs that haven’t paid their affiliation fee by the payment deadline, or been in touch with British Rowing to discuss alternative arrangements, will not be able to access key British Rowing benefits. This may mean that your club access to BROE2 and the ability to enter crews into or race in any affiliated competitions will be revoked. We will also list clubs that we haven’t heard from on our website.
Note that these processes are only used as a last resort, and we’ll be in touch with clubs throughout the affiliation period to do our best to ensure it doesn’t happen.
Full details of the requirements for club affiliation can be found in section 6 of the British Rowing Regulations, which you can access via the Policies and Guidance section of our website.
2019 – 2020 year
Dates and deadlines for your diary
Safety Audit to be completed and submitted:
Opens: 1 October 2019 – Deadline: 29 November 2019
Clubs suspended from racing if Safety Audit not submitted:
2 December 2019
Each club should have a designated ClubHub Administrator. This person will maintain and manage your ‘Club Summary’ page, under the ‘Club Profile’ tab. Some of this information will appear on the website when using our Find a Rowing Club section and other secure contact info will be used by British Rowing to contact your club. Please ensure you maintain up-to-date information on this page for the public and for us to easily contact you.
To access this page click here.
It is a requirement of all affiliated Clubs to have adequate and appropriate public and/or civil liability insurance in place to cover all the activities of the club, its committee and members.
For information on club insurance see the British Rowing Insurance mini-site here.