Event Organisers’ Documents

Here are a set of documents for your use, some require action, some are for your guidance.

Especially important to note is the 76% discount on event fees when you submit your results online and on time!

Make sure your event doesn’t lose out – if you have any problems with the system email onlineentry@britishrowing.org.

Other reasons why it is vital to submit results on time and accurately are –

  • The knock-on effect for other event entries and results if crew members don’t have the correct points.
  • The data from the online results is recorded for posterity in the British Rowing Almanack.

Six weeks before an affiliated Event British Rowing will send an email to your Event Secretary with fee and insurance information.  In the email there is also a link to this page and the information below.

To take part in an affiliated Event all British Rowing competitors must have a valid race licence.  Competitors from Welsh clubs must also have a valid British Rowing licence and those representing Scottish clubs must be a registered member with Scottish Rowing.  Coxswains are also required to be registered members.

Club crews affiliated to any Association outside Great Britain, recognised by British Rowing or FISA, do not have to be registered members.  However, events should ensure that overseas entrants are covered for third party liability insurance.

Information about the British Rowing affiliated Events in the Competition Calendar is updated annually and listed in the British Rowing Almanack.

Essential

Medical Return Forms

The Medical Advisory Panel collates all the medical return forms from events so that they can check for trends, learning points, etc.  British Rowing intends to include this form as part of the online procedure but meanwhile please download and the complete the form after your event and return to HQ for the attention of the Chairman of the Medical Advisory Panel.

Control Commission Report Sheets

If a boat fails inspection at your Event’s control commission the Report Sheets must be completed.  The information goes to your Regional Rowing Safety Adviser and is intended to promote the culture of safey and improve boat maintenance.  The completed sheets should be part of the Event Safety Report submitted after your event.  Copies of the report sheets, printed on water-proof paper, are available on request from sarah.leys@britishrowing.org.

Recording your results on BROE

The discount for use of online entries only applies if the results are finalised online within five working days of the event, as required by the Rules of Racing.  Below are some guidance notes which we hope will assist you in entering your results on line but please contact onlineentry@britishrowing.org  if you need assistance.

Event Insurance

All Events must respond promptly to any request from insurance companies for information following an incident.  Insurance companies are within their rights not to pay a claim if they have asked for information and this has not been provided in an appropriate timescale.  For advice regarding British Rowing Event insurance please check www.british-rowing-insurance.com.

Event information for use in British Rowing Almanack

Please complete this form for use in the Almanack. This will also be included as part of the online entry system in future.

Guidance

Event Organisers Chart

A helpful chart from the National Competition Committee for organisers of Events.

Is your Event on Environment Agency (EA) waters?

Remember to remind visiting clubs that all boats taking part need a valid EA registration if your event is on EA waters. Clubs can purchase annual registrations through British Rowing’s block booking scheme or buy temporary registrations from the EA directly.
For full details go to: http://www.britishrowing.org/club-support/managing-your-club/ea-boat-registration/.

If purchasing temporary registrations from the EA:
http://www.environment-agency.gov.uk/homeandleisure/recreation/129910.aspx.

Alternatively, events on some EA waters may purchase visitor registrations en bloc from the EA for visiting crews attending their event, for information on this please contact the EA on: boatreg@environment-agency.gov.uk or 03708 506 506. If you opt to do this please ensure that this is publicised to crews attending your event.

Downloads

Control Commission Checklist

Control Commission Check Sheet Info

Event-Entering Results BROE Guidance Notes

Event Organisation 2016

Medical Return

Medics at Regattas

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